For freelance designers, editors, and small studios
Stop doing round four for free.
A client feedback and approval system that decides, in writing, whether a request is an included revision or paid work. Before you open the file.
One-time price, no subscription. Notion and Google Sheets. Fifteen minutes to set up.
Unpaid revisions are not a pricing problem.
They are a record-keeping problem.
Nobody loses a month to scope creep in one decision. It goes in fifteen-minute pieces, each one too small to be worth an awkward email.
The pattern is always the same. Feedback arrives across four channels from three people. One of them was never the approver. A request contradicts something that was signed off two weeks ago, but nobody can point to where. By the time it is obviously a change request, you have already done half of it, which means you have already agreed it was included.
You cannot invoice for work you started before you decided it was billable.
No revision work begins until the request has been written down and classified.
Everything in the kit exists to make that rule cheap to follow. The classification takes about ninety seconds. The record takes one row. The email is already written.
The cycle
Five steps, repeated every round
Define
Fill in the Project Scope Record at kickoff. Deliverables, explicit exclusions, revision rounds, and one named approver. Ten minutes, once per project.
Submit
Send each version with a review deadline and a link to the feedback form. Two minutes per version.
Consolidate
All feedback arrives in one place, from one person, in one pass. This is the step that removes the contradictions before they reach you.
Classify
Each request becomes an included revision, a clarification, or a change request. Ninety seconds, using a written test rather than your mood that afternoon.
Confirm
Written approval before any scope-changing work starts. Written sign-off when the project ends.
Contents
What is in the kit
Twenty-one pages, delivered as a PDF plus copy-paste templates. No app, no login.
Project Scope Record
The one-page kickoff document that makes every later classification obvious. Deliverables, explicit exclusions, revision rounds, named approver, review window.
Revision Decision Guide
The three-question test, the definitive lists for each of the three outcomes, and ten worked examples with the reasoning shown.
The Revision Ledger
The full field schema plus four operating views, built for both Notion and Google Sheets.
Client Feedback Form
The seven questions that turn "it feels off" into something actionable, and that force one consolidated response per round.
Five client emails
Kickoff scope confirmation, review request, clarification request, change request for approval, and final sign-off. Written to be sent as-is.
AI prompt library
Messy feedback email to a classified revision plan. Change request to a drafted scope-update email. Approved feedback to a designer-ready brief.
Plus a fifteen-minute setup guide for Notion and for Google Sheets, step by step.
Who it is for
It fits if you
- Take on client projects with a defined deliverable and a revision allowance
- Work solo or in a team of two to ten
- Lose time to feedback arriving from several people across several channels
- Have said yes to something you should have quoted for
It does not fit if you
- Need enterprise procurement or contract lifecycle management
- Need a proofing platform with in-file annotation and version diffing
- Work on retainer with no defined scope and no revision limit
- Want legal advice or a contract template. This is neither.
Being specific about the second list is the point. If what you need is a proofing tool, buy a proofing tool.
The honest comparison
| Revision Ledger | Email script packs | Client portal templates | Scope-tracking SaaS | |
|---|---|---|---|---|
| Price | $39 once | $7 to $20 once | $15 to $79 once | Monthly, ongoing |
| Tells you what to do | Yes | No | No | Partly |
| Tells you what to say | Yes | Yes | No | No |
| Keeps the written record | Yes | No | Yes | Yes |
| Needs a new tool | No | No | Notion | Yes |
The kit is the decision framework plus the written record. If you already classify consistently and log every request, you do not need it.
Revision Ledger
One-time. No subscription, no seats, no renewal.
Get the kit- Twenty-one page PDF plus copy-paste templates
- Notion and Google Sheets setup, fifteen minutes
- Unlimited client projects, free updates
- Fourteen-day refund, no questions asked
Questions
Is this a contract or legal advice?
No. Revision Ledger is an operational workflow. It does not create, replace, or interpret any legal agreement. Your client agreement is still your client agreement, and questions about enforceability belong with a qualified lawyer in your jurisdiction.
Notion or Google Sheets?
Both. Setup instructions for each. The Google Sheets path needs no account beyond one you already have.
Will this make clients think I am difficult?
The emails are written specifically to avoid that. Every change request message opens by agreeing to do the work and offers deferral as an acceptable outcome. You are pricing a request, not refusing it.
What if my client will not use the feedback form?
Consolidate for them. Paste their scattered messages into the AI prompt, get a classified list back, and send it for confirmation. The record matters more than the channel it came through.
Do I need AI tools?
No. The prompts are optional and work with any general assistant. Everything functions without them.
What format is it?
A twenty-one page PDF plus copy-paste template text. No app, no login, no account.
Try the framework before you buy anything
Answer four questions about a real client request and get a classification, the reasoning, and the message to send.